Year at a Glance
2026 — 2027

Scenario

Lanes

Monitor & Adjust Individuals Teams Schoolwide PD Leadership

Extras

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Lane

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Monitor & Adjust

Kellie · weekly
Erin · monthly

Monthly focus Milestone ◆

LaunchConfirm rotation plan · map priority teams

◆ Kickoff

Early friction checkIs common meeting time landing? Facilitator confidence?

First recalibrationRotation working? Individual load sustainable?

◆ Q1 review

Pulse · teamsTeacher experience of common time

Mid-year pivot windowBiggest reallocation moment · team health scan

◆ Mid-year

Spring resetApply Dec pivot · reset priority teams

Differentiation checkIs schoolwide focus landing in classrooms?

◆ Q3 review

Facilitator pulseReady for another year? Who's next?

EOY survey deploysSame instrument as 25–26

Year close · 27–28 designWhat holds · what shifts

◆ Year close

Individuals

21 teachers · monthly
7 New-to-CMS · 6 The 8-10's · 8 Self-initiated

New-to-CMS The 8-10's Self-initiated

New-to-CMS · AugOnboarding, systems, "who to ask for what"

The 8-10'sIntake · planning time mapping

Self-initiated · outreachConnect with cohort · confirm focus areas

New-to-CMS · SeptClassroom culture + routines taking root

Goal-setting · new staff

The 8-10'sFirst 1:1s · content priorities

Self-initiated · intakeCo-construct focus · set first round

New-to-CMS · OctFirst assessment cycle · how we use data at CMS

The 8-10'sCFA cycle coordination across grade levels

Self-initiated · Round 1Deeper work begins on teacher-chosen focus

New-to-CMS · NovParent communication + conferences prep

The 8-10'sPacing check-ins

Self-initiated · Round 2Observation + debrief cycle

New-to-CMS · DecMid-year reflection + winter break reset

The 8-10'sMid-year alignment · what's working across 8 & 10?

Self-initiated · mid-yearReflection on focus area

New-to-CMS · JanSemester 2 re-launch + goal adjustment

The 8-10'sSemester 2 goal reset

Self-initiated · Round 3Spring launch · re-set focus

New-to-CMS · FebDifferentiation strategies in their classroom

The 8-10'sDifferentiation across courses

Self-initiated · Round 4Differentiation lens

New-to-CMS · MarStudent engagement deep dive

The 8-10'sModeling + co-teaching where helpful

Self-initiated · Round 5Modeling · higher-intensity support

New-to-CMS · AprEOY assessment prep + pacing

The 8-10'sEOY pacing + cross-course reflection

Self-initiated · reflectionWhat shifted this year?

New-to-CMS · MayYear reflection + returning next year

The 8-10'sYear closeout · handoff + next-year intake

Self-initiated · closeoutCelebration + next-year goals

Teams

All collaborative teams
Common time = rotation model

Monthly Team PD Rotation · Coach support

Team PD · AugNorm-setting + team goal-setting

Rotation plan builtCoach visit schedule drafted

Team PD · SeptPlanning the CFA data cycle

Rotation Round 1Visit each team · observe facilitator

Priority team ID'd1–2 needing extra support

Team PD · OctRunning the CFA cycle · giving + reviewing assessments

Rotation Round 2Targeted visits

Post-meeting debriefs15-min w/ facilitators

Team PD · NovResponding to data · reteach + extension

Rotation Round 3CFA response focus

Team PD · DecMid-year team reflection + recalibration

Mid-year team health scanWhich teams stuck?

Team PD · JanSemester 2 goal reset

Rotation Round 4Differentiation in team work

Intensive support beginsFlagged teams from Dec

Team PD · FebDifferentiation in team planning

Rotation Round 5Data-cycle focus

Team PD · MarStudent engagement protocols

Rotation Round 6Response to instruction

Team PD · AprEOY data cycle + pacing

Team artifact reviewWhat did teams produce?

Team PD · MayYear reflection + team handoff

Team reflection protocolEOY team debriefs

Schoolwide PD

5 Choice PD days
Differentiation throughline

Choice PD day Between-days coaching

PD dayAug Choice PDLaunch year · teacher-led sessions · differentiation framing

Choice PD planningRecruit teacher-facilitators for the year

PD daySept Choice PDTeacher-led sessions · differentiation 101 + foundations

Between-days coachingSupport teacher-facilitators prepping next session

Between-days coachingCollect session ideas from staff survey

PD pulse checkSurvey halfway point · shape Jan sessions

PD dayJan Choice PDTeacher-led sessions · second-semester reset

PD dayFeb Choice PDTeacher-led sessions · peer observation + classroom-ready

Between-days coachingPrep showcase presenters

Between-days coachingFinal session design + facilitator support

PD dayMay Choice PDTeacher-led sessions · showcase + design input for 27–28

Leadership

Instructional GC = PLC Facilitators
+ Building GC + PD GC

Instructional GC · monthly Building GC · monthly PD GC · monthly

Recap of 4Q and 15 DC2-day bootcamp

Role clarity · norms & agendas
CT Work: What is mine and what is ours?

Building GC launchYear goals · schedules, bells, building needs

PD GC · AugShape Aug In-Service · recruit teacher-facilitators

Instructional GC · SeptLaunching strong · first meetings + protocol fidelity

Building GC · Sept

PD GC · SeptDebrief Aug · shape Sept In-Service

Instructional GC · OctProtocol troubleshooting · what's stuck?

Building GC · Oct

PD GC · OctDebrief Sept · begin planning Jan

Instructional GC · NovUsing data to drive meetings

Building GC · Nov

PD GC · NovCollect staff feedback · refine Jan

Instructional GC · DecMid-year check · facilitator wellness + team health

Building GC · Dec

PD GC · DecFinalize Jan In-Service design

Instructional GC · JanHard conversations · naming the elephant

Building GC · Jan

PD GC · JanDebrief Jan · shape Feb

Instructional GC · FebDifferentiation at team level

Building GC · Feb

PD GC · FebDebrief Feb · begin planning May

Instructional GC · MarResponse to instruction · next-step planning

Building GC · Mar

PD GC · MarCollect spring feedback · refine May

Instructional GC · AprSustaining momentum + recruiting for 27–28

Building GC · Apr

PD GC · AprFinalize May showcase · recruit 27–28

Instructional GC · MayEOY debrief · handoff · succession

Building GC · May

PD GC · MayDebrief May · design input for 27–28

Scenario A · Monthly Rotation

The 21-individual challenge

Monthly touchpoints for all 21 = roughly 5 per week. Not all touchpoints are equal — new-to-CMS and reached-out cohorts need deeper cycles; splits need logistical support early on.

Week	Focus
Week 1	new 2 new-to-CMS · onboarding depth
Week 2	reached 2 reached-out · observation
Week 3	split 2 splits · planning reached 2 reached-out · debrief
Week 4	new 3 new-to-CMS · follow-up split 2 splits · planning
Flex	Drop-ins, urgent asks, modeling, co-teaching

Scenario A · Why facilitators carry more weight

Distributive leadership is the plan

If all teams meet at once, no single coach can support them equally in real time. The lever that scales is PLC facilitator capacity. This has a real cost in August (2-day bootcamp) and ongoing cost (monthly PLN) — but it makes the rest of the model viable.

Tradeoff to name: teams needing intensive, sustained coach presence (not just monthly rotation) won't get it under this model without additional capacity. The December pivot is when to reallocate.

Lane

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Monitor & Adjust

Kellie · monthly
Erin · monthly

Monthly focus Kellie monthly Milestone ◆

Kickoff w/ KellieConfirm scenario + embedding plan

Kellie · Aug

Data update on each team's progress
Admin (AP) feedback on CT work

◆ Kickoff

30-day check-inIs embedding sustainable?

Kellie · Sept

Data update on each team's progress
Admin (AP) feedback on CT work

Q1 review w/ ErinPriority team load + individuals

Kellie · Oct

Data update on each team's progress
Admin (AP) feedback on CT work

◆ Q1 review

Pulse · teamsSurvey teachers

Kellie · Nov

Data update on each team's progress
Admin (AP) feedback on CT work

Mid-year reviewFull pivot window

Kellie · Dec

Data update on each team's progress
Admin (AP) feedback on CT work

◆ Mid-year

Spring resetAdjust based on Dec pivot

Kellie · Jan

Data update on each team's progress
Admin (AP) feedback on CT work

Q3 review w/ ErinPD · differentiation progress

Kellie · Feb

Data update on each team's progress
Admin (AP) feedback on CT work

◆ Q3 review

Pulse · facilitatorsReady for another year?

Kellie · Mar

Data update on each team's progress
Admin (AP) feedback on CT work

EOY survey deploysSame instrument

Kellie · Apr

Data update on each team's progress
Admin (AP) feedback on CT work

EOY w/ Kellie + ErinWhat holds for 27–28

Kellie · May

Data update on each team's progress
Admin (AP) feedback on CT work

◆ Year close

Individuals

21 teachers · monthly
7 New-to-CMS · 6 The 8-10's · 8 Self-initiated

New-to-CMS The 8-10's Self-initiated

New-to-CMS · AugOnboarding, systems, "who to ask for what"

The 8-10'sIntake · planning time mapping

Self-initiated · outreachConnect with cohort · confirm focus areas

New-to-CMS · SeptClassroom culture + routines taking root

Goal-setting · new staff

The 8-10'sFirst 1:1s · content priorities

Self-initiated · intakeCo-construct focus · set first round

New-to-CMS · OctFirst assessment cycle · how we use data at CMS

The 8-10'sCFA cycle coordination across grade levels

Self-initiated · Round 1Deeper work begins on teacher-chosen focus

New-to-CMS · NovParent communication + conferences prep

The 8-10'sPacing check-ins

Self-initiated · Round 2Observation + debrief cycle

New-to-CMS · DecMid-year reflection + winter break reset

The 8-10'sMid-year alignment · what's working across 8 & 10?

Self-initiated · mid-yearReflection on focus area

New-to-CMS · JanSemester 2 re-launch + goal adjustment

The 8-10'sSemester 2 goal reset

Self-initiated · Round 3Spring launch · re-set focus

New-to-CMS · FebDifferentiation strategies in their classroom

The 8-10'sDifferentiation across courses

Self-initiated · Round 4Differentiation lens

New-to-CMS · MarStudent engagement deep dive

The 8-10'sModeling + co-teaching where helpful

Self-initiated · Round 5Modeling · higher-intensity support

New-to-CMS · AprEOY assessment prep + pacing

The 8-10'sEOY pacing + cross-course reflection

Self-initiated · reflectionWhat shifted this year?

New-to-CMS · MayYear reflection + returning next year

The 8-10'sYear closeout · handoff + next-year intake

Self-initiated · closeoutCelebration + next-year goals

Teams

All collaborative teams
Flexible time = direct embedding

Team PD Planning unit + CA CFAs Data

Team PD · AugNorm-setting + team goal-setting

Planning · AugUnit 1 plan + common assessment framing

Team PD · SeptPlanning the CFA data cycle

Planning · SeptUnit 1 rollout · CA design

CFA · SeptAlign on first CFA purpose + format

Team PD · OctRunning the CFA cycle

Planning · OctUnit 2 design

CFA · OctAdminister first CFA

Data · OctFirst data convo · what did kids learn?

Team PD · NovResponding to data

Planning · NovUnit 2 delivery · refine CA

CFA · NovSecond CFA · iterate on format

Data · NovReteach + extension planning

Team PD · DecMid-year team reflection

Planning · DecSemester 1 closeout · unit review

Data · DecMid-year data review · trends

Team PD · JanSemester 2 goal reset

Planning · JanSemester 2 launch · first unit

CFA · JanReset CFA cadence for S2

Data · JanBaseline re-check · priority kids

Team PD · FebDifferentiation in team planning

Planning · FebDifferentiated unit tasks

CFA · FebDifferentiated CFA options

Data · FebSubgroup data · equity lens

Team PD · MarStudent engagement protocols

Planning · MarNext unit · engagement-first design

CFA · MarMid-S2 CFA

Data · MarResponse to instruction cycle

Team PD · AprEOY data cycle + pacing

Planning · AprFinal unit · pacing calibration

CFA · AprFinal CFA · summative prep

Data · AprYear-over-year comparison

Team PD · MayYear reflection + team handoff

Planning · MayArtifact review · what transfers to 27–28?

Data · MayEOY data summary

Schoolwide PD

Choice PD · monthly
5 In-Service Days marked

In-Service Day Monthly Choice PD

In-ServiceAug In-ServiceLaunch year · differentiation framing

Choice PD planningRecruit teacher-facilitators for the year

In-ServiceSept In-ServiceDifferentiation 101 · schoolwide grounding

Sept Choice PD5 teacher-led sessions

Oct Choice PD5 teacher-led sessions

Nov Choice PD5 teacher-led sessions · ≥2 differentiation-tagged

Dec Choice PD5 teacher-led sessions · PD pulse check

In-ServiceJan In-ServiceSecond-semester reset · deep dive

Jan Choice PD5 teacher-led sessions

In-ServiceFeb In-ServicePeer observation protocols

Feb Choice PD5 teacher-led sessions

Mar Choice PD5 teacher-led sessions · classroom-ready strategies

Apr Choice PD5 teacher-led sessions · showcase prep

In-ServiceMay In-ServiceEOY reflection · 27–28 design input

May Choice PDFinal round · teacher-led showcase

Leadership

Instructional GC = PLC Facilitators
+ Building GC + PD GC

Instructional GC · monthly Building GC · monthly PD GC · monthly

Recap of 4Q and 15 DC1-day kickoff

Role clarity · norms & agendas
CT Work: What is mine and what is ours?

Building GC launch

PD GC · AugShape Aug In-Service · Sept planning · recruit facilitators

Instructional GC · SeptLaunching strong · protocol fidelity

Building GC · Sept

PD GC · SeptDebrief Aug + Sept · Oct Choice PD prep

Instructional GC · OctProtocol troubleshooting

Building GC · Oct

PD GC · OctDebrief Oct · Nov Choice PD prep

Instructional GC · NovUsing data to drive meetings

Building GC · Nov

PD GC · NovDebrief Nov · Dec Choice PD prep

Instructional GC · DecMid-year check · wellness + team health

Building GC · Dec

PD GC · DecMid-year debrief · Jan In-Service design

Instructional GC · JanHard conversations

Building GC · Jan

PD GC · JanDebrief Jan · Feb In-Service design

Instructional GC · FebDifferentiation at team level

Building GC · Feb

PD GC · FebDebrief Feb · Mar Choice PD prep

Instructional GC · MarResponse to instruction

Building GC · Mar

PD GC · MarDebrief Mar · Apr Choice PD prep

Instructional GC · AprSustaining momentum + recruiting 27–28

Building GC · Apr

PD GC · AprDebrief Apr · May In-Service design

Instructional GC · MayEOY debrief · handoff · succession

Building GC · May

PD GC · MayYear debrief · 27–28 PD design input

Scenario B · Monthly Rotation

Same 21-individual load

Individuals bucket is identical to Scenario A — 21 teachers, monthly cadence, ~5/week. What changes is calendar fragmentation: with team meetings at varied times, the week is more responsive but harder to protect.

Week	Focus
Week 1	new 2 new-to-CMS · onboarding
Week 2	reached 2 reached-out · observation
Week 3	split 2 splits reached 2 reached-out · debrief
Week 4	new 3 new-to-CMS split 2 splits
Flex	Drop-ins, urgent asks, modeling

Scenario B · Why embedding is the primary lever

Coach presence carries the weight

With flexible schedules, the coach can physically attend meetings for teams that most need support. This makes the high-dosage model viable — real-time feedback, in-the-moment redirects, artifact review inside the meeting.

Tradeoff to name: this model depends on the coach being the primary support. If the coach is out or moved, the structure wobbles. The distributive leadership benefit of Scenario A is partially traded away.

Lane

Aug

Sep

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Monitor & Adjust

Kellie · monthly
Erin · monthly

Monthly focus Kellie monthly Milestone ◆

LaunchConfirm Tue Library + Thu flex model

Kellie · Aug

Data update on each team's progress
Admin (AP) feedback on CT work
Co-teaching initiative · monitor & be aware

◆ Kickoff

Early friction checkTue Library functional? Thu autonomy working?

Kellie · Sept

Data update on each team's progress
Admin (AP) feedback on CT work

First recalibrationLibrary rove pattern · facilitator readiness for Thu

Kellie · Oct

Data update on each team's progress
Admin (AP) feedback on CT work
Co-teaching initiative · check in

◆ Q1 review

Pulse · teamsTeacher experience of 2x/week rhythm

Kellie · Nov

Data update on each team's progress
Admin (AP) feedback on CT work

Mid-year pivot windowTeam health scan · Library + Thu both working?

Kellie · Dec

Data update on each team's progress
Admin (AP) feedback on CT work

◆ Mid-year

Spring resetApply Dec pivot · reset priority teams

Kellie · Jan

Data update on each team's progress
Admin (AP) feedback on CT work
Co-teaching initiative · mid-year check

Differentiation checkIs schoolwide focus landing in classrooms?

Kellie · Feb

Data update on each team's progress
Admin (AP) feedback on CT work

◆ Q3 review

Facilitator pulseThu meeting quality check · who's next year?

Kellie · Mar

Data update on each team's progress
Admin (AP) feedback on CT work

EOY survey deploysSame instrument as 25–26

Kellie · Apr

Data update on each team's progress
Admin (AP) feedback on CT work
Co-teaching initiative · year-end check

Year close · 27–28 designWhat holds · what shifts

Kellie · May

Data update on each team's progress
Admin (AP) feedback on CT work

◆ Year close

Individuals

21 teachers · monthly
7 New-to-CMS · 6 The 8-10's · 8 Self-initiated

New-to-CMS The 8-10's Self-initiated

New-to-CMS · AugOnboarding, systems, "who to ask for what"

The 8-10'sIntake · planning time mapping

Self-initiated · outreachConnect with cohort · confirm focus areas

New-to-CMS · SeptClassroom culture + routines taking root

Goal-setting · new staff

The 8-10'sFirst 1:1s · content priorities

Self-initiated · intakeCo-construct focus · set first round

New-to-CMS · OctFirst assessment cycle · how we use data at CMS

The 8-10'sCFA cycle coordination across grade levels

Self-initiated · Round 1Deeper work begins on teacher-chosen focus

New-to-CMS · NovParent communication + conferences prep

The 8-10'sPacing check-ins

Self-initiated · Round 2Observation + debrief cycle

New-to-CMS · DecMid-year reflection + winter break reset

The 8-10'sMid-year alignment · what's working across 8 & 10?

Self-initiated · mid-yearReflection on focus area

New-to-CMS · JanSemester 2 re-launch + goal adjustment

The 8-10'sSemester 2 goal reset

Self-initiated · Round 3Spring launch · re-set focus

New-to-CMS · FebDifferentiation strategies in their classroom

The 8-10'sDifferentiation across courses

Self-initiated · Round 4Differentiation lens

New-to-CMS · MarStudent engagement deep dive

The 8-10'sModeling + co-teaching where helpful

Self-initiated · Round 5Modeling · higher-intensity support

New-to-CMS · AprEOY assessment prep + pacing

The 8-10'sEOY pacing + cross-course reflection

Self-initiated · reflectionWhat shifted this year?

New-to-CMS · MayYear reflection + returning next year

The 8-10'sYear closeout · handoff + next-year intake

Self-initiated · closeoutCelebration + next-year goals

Teams

Tue Library (mandated, admin+coach rove)
Thu autonomous (PLC Facilitators lead)

Team PD · monthly Planning unit + CA CFAs Data · interventions/extensions

Team PD · AugNorm-setting + team goal-setting

Planning · AugUnit 1 plan + common assessment framing

Team PD · SeptPlanning the CFA data cycle

Planning · SeptUnit 1 rollout · CA design

CFA · SeptAlign on first CFA purpose + format

Team PD · OctRunning the CFA cycle

Planning · OctUnit 2 design

CFA · OctAdminister first CFA

Data · OctFirst data convo · interventions/extensions

Team PD · NovResponding to data

Planning · NovUnit 2 delivery · refine CA

CFA · NovSecond CFA · iterate on format

Data · NovReteach + extension planning

Team PD · DecMid-year team reflection

Planning · DecSemester 1 closeout · unit review

Data · DecMid-year data review · trends

Team PD · JanSemester 2 goal reset

Planning · JanSemester 2 launch · first unit

CFA · JanReset CFA cadence for S2

Data · JanBaseline re-check · priority kids

Team PD · FebDifferentiation in team planning

Planning · FebDifferentiated unit tasks

CFA · FebDifferentiated CFA options

Data · FebSubgroup data · equity lens

Team PD · MarStudent engagement protocols

Planning · MarNext unit · engagement-first design

CFA · MarMid-S2 CFA

Data · MarResponse to instruction cycle

Team PD · AprEOY data cycle + pacing

Planning · AprFinal unit · pacing calibration

CFA · AprFinal CFA · summative prep

Data · AprYear-over-year comparison

Team PD · MayYear reflection + team handoff

Planning · MayArtifact review · what transfers to 27–28?

Data · MayEOY data summary

Schoolwide PD

Choice PD · monthly
5 In-Service Days marked

In-Service Day Monthly Choice PD

In-ServiceAug In-ServiceLaunch year · differentiation framing

Choice PD planningRecruit teacher-facilitators for the year

In-ServiceSept In-ServiceDifferentiation 101 · schoolwide grounding

Sept Choice PD5 teacher-led sessions

Oct Choice PD5 teacher-led sessions

Nov Choice PD5 teacher-led sessions · ≥2 differentiation-tagged

Dec Choice PD5 teacher-led sessions · PD pulse check

In-ServiceJan In-ServiceSecond-semester reset · deep dive

Jan Choice PD5 teacher-led sessions

In-ServiceFeb In-ServicePeer observation protocols

Feb Choice PD5 teacher-led sessions

Mar Choice PD5 teacher-led sessions · classroom-ready strategies

Apr Choice PD5 teacher-led sessions · showcase prep

In-ServiceMay In-ServiceEOY reflection · 27–28 design input

May Choice PDFinal round · teacher-led showcase

Leadership

3 GCs · Wed before school, 1–2x/month
Coach facilitates PD GC · supports Instructional GC

Instructional GC · PLC Facilitators Building GC · logistics PD GC · coach-facilitated

Instructional GC launchEquipping PLC Facilitators for Thursday meetings · role clarity

Building GC launchYear goals · schedules, bells, Library logistics

PD GC · AugShape Aug In-Service · co-design year agenda w/ team

Instructional GC · SeptThursday protocol training · first-month check

Building GC · Sept

PD GC · SeptTBD · set by team on gathering

Instructional GC · OctFacilitator troubleshooting · Thursday quality

Building GC · Oct

PD GC · OctTBD · set by team

Instructional GC · NovData-driven meetings · CFA debrief protocols

Building GC · Nov

PD GC · NovTBD · set by team

Instructional GC · DecMid-year facilitator wellness · team health scan

Building GC · Dec

PD GC · DecTBD · set by team

Instructional GC · JanHard conversations · naming the elephant

Building GC · Jan

PD GC · JanTBD · set by team

Instructional GC · FebDifferentiation at team level

Building GC · Feb

PD GC · FebTBD · set by team

Instructional GC · MarResponse to instruction · next-step planning

Building GC · Mar

PD GC · MarTBD · set by team

Instructional GC · AprSustaining momentum + recruiting for 27–28

Building GC · Apr

PD GC · AprTBD · set by team

Instructional GC · MayEOY debrief · handoff · succession

Building GC · May

PD GC · MayYear debrief · 27–28 PD design input

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